Job Vacancy for Administrative Manager

Job Description

The successful candidate will report to the Country Representative and will be stationed in the Accra Office.

Key Responsibilities
A. General Administration:

Oversee the coordination and management of activities of the administration in the Accra office including areas of communications/information technology, procurement, record retention, property and fleet management ensuring optimal use and maintenance of assets and resources including computers, vehicles, furniture, supplies and any other equipment.

B. Office Management:

Improve the quality of administrative support provided to the Country Program by cultivating a culture of hospitality and responsiveness to the administrative needs of staff and partners, ensuring that documentation and supplies required to effectively run the programs of are all in place and regularly reviewed/updated/maintained/replenished as may be required.

C. Policies/Procedures:

Ensure adherence to Agency policies pertaining to procurement and provision of administrative services to staff and partners; collaborate with the Human Resources Specialist to implement and ensure adherence to employee policies and procedures as outlined in the Employee Handbook.

D. Information Technology/Communications:

Be proactive in identifying and assessing the IT needs of the Country Program and liaising with the Head of Operations and the IT Officer in Accra to address these; be actively engaged in the storage, retrieval and archiving of documents electronically and manually.

E. Public/External Relations:

Play an active role in meeting the Agency’s protocol requirements, creation and dissemination of official correspondence and information material, liaise with the Head of Operations on all initiatives or functions that will involve the press or media.

Key working relationships:

Internal: Head of Operations, Program Managers, Human Resources Specialist, and Accra based Admin Officer, IT officer and Drivers
External: Government and non-government agencies, legal counsel, office and residential property owners and service providers.

Required Skills or Experience

A Masters degree in Business Administration or its equivalent.
Five (5) years working experience in a similar position.
Good knowledge of Ghana Employment Relation Laws and by-laws.
Computer literacy in MS Word and Excel


How To Apply

Qualified candidate should send resume to: resumes@jobsinghana.com using the job title as the subject of the mail.