Administrative Assistant Job

JOB SUMMARY

Company Catholic Relief Se...
Industry NGO
Category Administrativ...
Location Tamale
Job Status Full-time
Salary GH¢
Education HND
Experience 2 years
Job Expires 30 Jul, 2011
Contact ...


Job Description

Catholic Relief Services-USCCB Ghana, (CRS) an international non-governmental agency specializing in relief and community development is seeking qualified candidates to fill a senior position as Administrative Assistant to be based in the Tamale office. The incumbent will report the CRS Administrative Officer.

Purpose:
The Administrative Assistant will ensure that all visitors are well received; all telephone calls responded to and/or placed promptly and courteously, maintain a professionally organized reception environment. Also ensure efficient management of all stocks, staff leave and administrative records.

* Handle visitors effectively and courteously, respond to inquiries and relay messages appropriately
* Receive and make phone calls as well scan documents, and properly handle sensitive documents
* Review and process international and post-paid mobile phone bills for settlement
* Deal effectively and efficiently with all outgoing and incoming correspondence prior to distribution; sort and distribute mail and various materials
* Maintain lobby and front desk area clean and free from clutter
* Manage the stationery and provisions store maintaining up to date records and order materials and supplies as necessary
* Conduct periodic stocktaking in consultation with supervisor and Finance
* Organize, update, and file documents
* Review requests for annual vocation, sick leave and personal days by staff for appropriateness of documentation
* Prepare staff monthly cost allocation reports for review and submission to Finance
* Provide clerical and secretarial support as required

Salary: Commensurate with experience

Required Skills or Experience

* HND in Secretaryship and Management with minimum of two (2) years working experience in a similar position or DBS (Secretaryship and Management) with three (3) years working experience
* Must be proficient in the use of MS Word and Excel
* Must have good oral and written communication skills
* Good interpersonal skills (e.g. ability to handle difficult visitors)
* Must be confident with a positive attitude

How To Apply

Interested candidates should kindly email their cover letter, resume and three professional references to: hr@tama.gh.waro.crs.org and hraccra@gh.waro.crs.org .

Only short-listed candidates will be acknowledge