Vacancy For Front Desk Personnel Staff.

JOB SUMMARY

Company Confidential
Industry Shipping
Category Administrativ...
Location Accra
Job Status Full-time
Salary GH¢
Education -:-
Experience N/A
Job Expires 16 Jul, 2011



Job Description

A clearing and forwarding company is looking for a highly qualified Front Desk Associate.

Responsibilities

Cargo Handling:

1. Receive all consolidated shipment files and book them as and when received. Prepare handling charges invoice and inform consignee by telephone, mail or send a cargo arrival notice.
2. File a signed copy of way bills of all shipments in on their various file and a copy of invoice on One off binder.
3. Receive both Airfreight and Seafreight files and prepare Request for Customs Charges and advice consignee either by mail or fax with copies of Customs declarations
4. File a copies of Request in various files and CEPS Duty folder
5. Keep fills till payment are made and book in the files before handling over to operations
6. Receive Duty paid for Seafreight shipment and book in the files before sending to Tema
7. Prepare Administrative charges invoice and sent to Tema
8. Liaise with Tema to release shipment to consignee upon receipt of payment
9. Monitor and send status of NHV shipment every week
10. Monitor and update shippers on some shipments
11. Handle all courier Exports
12. Ensure that goods cleared are delivered to client or inform clients to pick them from our office

Secretarial Duties:

1. Receive visitors
2. Reply mails
3. Receiving and making telephone calls
4. Transmitting fax messages, making photocopies and scanning documents
5. Send documents via courier services
6. Receive all cheque, make copies and pay into Logistics Accounts
7. Receive invoices from people, book and submit to accounts
8. Prepare receipt for payment made to the company
9. Answering visitors' inquiries about the company and its services
10. Schedules appointments and arrange meeting rooms
11. Serve coffee or tea to guests

Office Duties:

1. Ensures all office equipment like printers and fax machines are in good shape
2. Ensure letters are collected from the post office twice in a week and booked

Ordering:

* Ordering Stationeries for office use
* Any other duties that will be assigned to you

How To Apply

Please send your application letter and CV: doris20400@yahoo.com using the job title as the subject line.